The information below addresses some of the most frequently asked questions regarding preparing for departure at the end of a visit.
TECHNICAL MANUSCRIPTS - Any manuscript for which the KITP's facilities are used, and any research which is started and/or completed at the KITP should have the following acknowledgment: This research was supported in part by the National Science Foundation under Grant No. NSF PHY11-25915. Your program may have additional funding from other sources; please check your program's "Talks and Discussions" wiki page to see whether another funder ought to be recognized. Manuscripts also should be assigned a KITP report number. To obtain a number at any time during your stay, please email Reports and one will be issued to you. If you are posting the paper to the arXiv, please send us the number that is assigned to it so that we can fetch a copy of the paper for our files and establish a link to it from our web page. If you do not post to the arXiv, please be certain that we receive a copy of the paper.
ACTIVITY REPORT - Please write and upload a short report that discusses your scientific activity while at the KITP. Include some description of the nature of your work, any collaborations, especially any new interactions, and the titles and authors of any completed papers. You may also obtain KITP report numbers at the same time. If, however, you complete a paper after you leave the KITP, please email this information to Reports to let us know, and we will send you a KITP report number.
KEYS, CARDS, CUPS- Please remember to return your keys, keycard, and mug when you leave the KITP. Please peel your name off of the mug and place it in the dishwasher. The keys should be sealed in an envelope with your name on it and put into the return tray in the mailroom, office 1233. (If that door is locked, the black key will open it.) KITP library books should be returned, as well.
REIMBURSEMENT: If you have not received your final reimbursement check by the time of your departure it will be forwarded to you when we receive it from UCSB Accounting. We will use the address you provided to our financial staff when you met to sign your paperwork.
While mistakes do occur and delays do happen, the most frequent reason for not receiving a check prior to departure (for those who have visited for 3 weeks or more), is failure on the part of the visitor to see the KITP financial staff and turn in the necessary receipts in a timely manner. Please be proactive and help us help you to receive your reimbursement on time.