The Coordinators' Data Site is accessible only to coordinators and KITP staff. It lists all of the applications to your program along with the applications' status.
After logging on, you will see two lists. The upper list is applicants who have been invited; the lower list is those who haven't. At the top of each list is a link, "Click for details," which brings up a page with all of the applications in that list. To review a single application, click on the applicant's name.[1]
At the bottom of the web page is a link to an Excel workbook containing three tabs: (1) invitees, (2) affiliates, and (3) applicants. The columns are the weeks of the program and the rows are appicants. Each cell indicates the status of an applicant during a week with a status code. The legend of codes is at the top right of the data site. If you are holding a conference, the column label for the conference week will appear in boldface, italic font. Weeks with an observed holiday are labeled with red font. On holidays, there will be no scheduled activities at KITP and no staff will be present.
The data in this workbook is automatically updated 3 times per day from the KITP database and is as up to date as the web page itself. However, it sometimes takes several days for information to be entered into the database by staff.