This checklist highlights the most important things for you to do upon your arrival at KITP. Please take a moment to familiarize yourself with our operation, our security system and policies in particular, and consult our “at KITP” web pages for more detailed information. Thank you.
- DIRECTIONS & PARKING – Information on getting here and parking. Campus parking is expensive, so please read the web page so you know how to get the best rate. For short-term parking, Lot 10 is most convenient to our building. Payment kiosks are on each floor. VIP permits (top level only) is $10 and can be used until 7:30 AM the following day. You can also pay by space for up to 4 hours.
- CHECK-IN – When you arrive at Kohn Hall, proceed to the front office, Room 1102, to pick up your keys, coffee mug, and orientation packet. The Visitor Services assistant will give you a quick orientation to the building and KITP services.
- REIMBURSEMENT – If you are receiving a reimbursement for local expenses and/or travel, please see the appropriate staff member as soon as possible after your arrival. Your orientation packet will direct you to the right person.
- COMPUTING, PRINTING, EMAIL – Your orientation packet and our computing pages contain instructions on setting up internet access and printing, along with other computing and hardware resources. Please contact the help desk or call 805-893-7340 if you need assistance.
- COFFEE/TEA – Self-serve coffee and tea are available in the downstairs kitchen. The Visitor Services Assistant, in Room 1102, can sell you espresso pods, $1.50 for a packet of two. The kitchens, on both floors, are always open so you can use the refrigerator and heat your meals. Both have filtered drinking water. Keeping the pots full and the kitchen neat is a community effort; please be considerate.
- SECURITY – Our main entrance is located on the west side of the building, across from the Courtyard Café and Parking Lot 10. This door, like several others, is equipped with a key card reader. Weekdays, from 8:00 AM-5:00 PM, you can enter through any door without your key card. After 5 PM on weekdays, and all day during weekends and holidays, you must enter through the main entrance or the door near the Simons Amphitheater, Room 1403. You must also exit through one of these doors — failure to do so will set off the alarms. Removing first-floor window screens will also set off the alarms. Please close your windows and lock your door when you leave your office for the day.
- PHONES – Using a KITP phone to call within UCSB/KITP, just dial the four-digit extension. To call outside UCSB, dial “9” before the number; to place a long distance call, dial 9-1-area code, then the 7-digit number. To dial direct overseas, dial 9-011-country code, then the local number.
Thanks for your cooperation, and have a wonderful stay! Please let us know how we can help.
Location
KITP is in Kohn Hall, located directly across from the East Gate entrance of the UCSB campus in Santa Barbara, California.
You can find us on this campus map. Kohn Hall is near the ocean in quadrant D6, next to Lot 10.
Kohn Hall Emergency Evacuation Map
Parking
Short-Term Parking
Lot 10 is very convenient to KITP. We generally discourage driving to campus if you are here for a conference or as a program speaker--daily rates for campus parking are $8-10 per day, and some recommended hotels offer shuttles. On the 5th Floor ONLY, a VIP pass for KITP visitors to purchase at $10/day. VIP passes may be purchased for a single or several days. Do NOT use the parking permit machine in Lot 10 to buy a 'daily permit' on a weekday (unless you have a handicapped plackard and will be parking in a handicapped space). You will get a ticket! For four hours or less, you can buy an hourly "coastal" permit and park in designated first-floor stalls.
Weekly and Monthly Passes
To buy a monthly permit visit the UCSB Transportation and Parking Services office and ask to buy a staff pass as a visitor to KITP. Please visit the campus parking website for more information.
With this pass you can park in Lot 30, and Lot 10, which is next to Kohn Hall, but not in the parking lot outside the Munger Phyiscs Residence.
Directions to Kohn Hall/UCSB
From Los Angeles International Airport:
- We recommend the Santa Barbara Airbus, particularly if you must return to LAX for your departing flight. The Airbus is reliable, efficient, and offers a reasonable round-trip fare of approximately $88 (prepaid). The nearest Airbus drop-off point to the UCSB campus is the Goleta terminal at 5755 Thornwood Drive. The Airbus drivers can call a taxi to pick you up from the airbus terminal; just request this service when you're picked up at LAX.
- If you are driving from LAX, exit the airport lot at Sepulveda Blvd., and follow Sepulveda Blvd. to the 405 North Freeway entrance. Follow 405 North to 101 North (Ventura Freeway). Remain on the 101 (for approximately one and a half hours) into Santa Barbara. Proceed through Santa Barbara and north for approximately 10 miles. Exit at the "UCSB/Ward Memorial" (Highway 217) offramp. Follow the signs onto campus. For campus directions, please review these UCSB maps.
From Santa Barbara Airport:
- The most convenient way to get to UCSB or to your local hotel from the Santa Barbara airport is to use an Uber/Lyft or "Yellow Cab" at 965-5111. The fare should be about $15.
- If you are renting a car at the airport, turn right as you exit the rental car lot, onto William Moffet Lane. Follow the signs onto campus. It is less than a five-minute drive.
Coffee/Water
Cookies, coffee, and tea are served in the Commons Room at 3:15 p.m. every day during the school year. The kitchens must be maintained by all who use them. Please help keep the kitchens neat by cleaning up after all coffee and meal preparation.
ESPRESSO - There is an espresso machine, located in the Commons Room, on the first floor. Espresso is available to KITP scientists only for $1.00/bag (2 cartridges) from the Visitor Services Assistant in room 1102.
DRINKING WATER - A water dispenser is located upstairs across from the elevator.
Sending and Receiving Mail
The mail room can be opened with your mail room key. Mail is received and sent out once each day at approximately 8:15 a.m. Fed Ex items usually are received and picked up throughout the day, but all requests for pickup must be phoned in before 3 p.m. Professional mail should bear the KITP return address and the name of the sender.
The University requests that personal mail, even though it is stamped, not be mailed through the campus mail, but rather be placed in a U.S. mailbox. There is a mailbox across the service road on the west side of the KITP by ENG I and the MRL and a U.S. Post Office downstairs at the University Center.
If you will need to have business mail forwarded to you, please use the following address:
Your Name
552 UNIVERSITY RD.
KAVLI INSTITUTE FOR THEORETICAL PHYSICS
KOHN HALL
UNIVERSITY OF CALIFORNIA
SANTA BARBARA CA 93106-4030
(Please note that we are not part of the Dept. of Physics)
Items sent by Fed Ex, UPS, etc., may also be shipped directly to us at Kohn Hall.
Fax
The Institute fax machine (805-893-2431) is in the mailroom, and is available for your use 24 hours a day.
Off Campus Fax Dialing: Do not forget to dial 9 before you enter the rest of your fax number.
Phones
A public access phone is available by the Front Desk (1102) in Kohn Hall.
Scanning
Scanning can be done via the main copy machine which is located in the downstairs copy/print room (1018).
The main copy machine is located in the downstairs copy/print room (1018).
KITP Technical Support
For assistance with computing and related issues, please submit a request for help by sending an email to: help [at] kitp.ucsb.edu
Alternatively, you can use this form or call: (805) 893-7340. The help desk is located directly above the small seminar room, in Room 2202. Computer support is provided from 8:00 AM to 5:00 PM, Monday through Friday.
The KITP Help Desk provides assistance with computing, talks, and related issues.
| Hours | Monday to Friday 8:00 AM - 5:00 PM |
| help [at] kitp.ucsb.edu (preferred) | |
| Phone | (805) 893-7340 |
| Web | www.kitp.ucsb.edu/visitors/during-your-visit-kitp/computing |
| Office |
Room 2202 or Room 2207 |
Laptops
We encourage visitors to bring their laptops to facilitate their stay at the KITP. When requested, we can provide LCD screens (approx 23") to connect to laptops. We also provide both wired and wireless access to the network.
Given limited staff time and resources, and given that each laptop has a unique combination of hardware, software and configuration, our assistance with laptops is limited to providing information on getting the most common platforms to connect to the KITP network. Before leaving your home institution, you should ensure that your laptop has all the required software and is appropriately configured.
If you have any questions about your laptop or this policy, please check with us before arriving at the KITP.
Printing
The KITP has laser printers available on both floors - in rooms 2202 and 1018. We use Internet Printing Protocol (IPP) so you can easily print to KITP printers. All laser printers offer a duplex option allowing double sided printing. Please print double-sided to save paper and don’t send multiple copies to the queue - contact the help desk first if you have problems.
Read our guide to set up your laptop to print on the KITP printers.
Network access
Wi-Fi network access is available in Kohn Hall. If you are visiting from an eduoroam participating institution, you may select eduroam as your Wi-Fi network on your device and login using your home institution’s credentials. Alternatively, you may connect to the KITP Wi-Fi network, please see your Welcome Packet for details.
If you prefer wired Ethernet access, please contact the Help Desk. Set your computer to use DHCP (auto-detect); you may have to contact the help desk to activate the port.
Please read our policy before connecting your laptop to the network. The University of California abides by the DMCA and our networks are scanned for material which may be in violation of the DMCA. When we are served with notices of suspected violations, we are obliged to request removal of the material in question from the network. Primarily this means copyrighted movies and music which have been downloaded from the internet. If you might have such material on your laptop, please contact the Help Desk connecting your laptop to the network.
Remote collaboration and teaching
The KITP has several self-service rooms dedicated for remote collaboration and teaching, via Zoom or any other remote collaboration software. We have one room with a large TV for users to connect their laptop, along with a small conference table for 3 or 4 people, and a blackboard. A webcam can be provided, although laptop webcams are usually sufficient. If you plan to use the blackboard, you may want to consider using a wireless headset or AirPods. Contact the help desk if you have any questions.
Reservations can be scheduled at the room's door, or at the KITP front desk.
Other resources
UCSB Computing Resources include the CNSI Compute Clusters and other campus resources.
For reimbursement for local expenses and/or travel, please see one of the financial staff as soon as possible after your arrival. If you are unsure whom to see, the Financial Assistant (Room 1104) will be able to assist or to redirect you.
For visits of less than 30 days, there will be one reimbursement for the financial commitments made in your invitation letter. This will generally be issued shortly prior to your departure. Please bring sufficient funds with you to cover your expenses, especially your entire rent. Note that, if you stay in a hotel, we will not be able to provide you with a reimbursement prior to your departure. If you live outside the US and would like to request your reimbursement via wire transfer, we will need to deduct the cost of the transfer from your reimbursement. Please contact the Financial Assistant if you have questions about a wire transfer.
For visits of more than 30 days, reimbursement checks will be issued once a month, usually around the first of the month, for the previous month, e.g., June 1 for the month of May.
Transportation Reimbursements
Documentation:
Bring your paid travel receipt(s) to the Conference Assistant or Financial Assistant (for visits of 1-2 or 3+ weeks, respectively) in order to initiate your travel reimbursement.
Transportation Reimbursements:
You will receive your travel reimbursement at the same time you receive your first reimbursement for local expenses. Reimbursement checks for local living expenses will be issued once a month, usually around the first of the month for those staying more than 30 days.
If driving to KITP from your home institution:
It is the policy of the University that "the reimbursement of surface transportation costs, shall not exceed the cost of airfare, based on the lowest restricted coach fare (including discounts) provided by a standard commercial air carrier, plus transportation costs to and from the terminals." In order to establish this, you need to get a price comparison for a round-trip ticket to and from your departing airport to SB. These rates will determine how much of the driving mileage and related expenses you can have reimbursed (but not to exceed the KITP's commitment). These comparison rates must be given to our Financial Manager. The ultimate decision to drive/fly always rests with the traveler, but you must provide us with this information in order to be reimbursed.
KITP can only reimburse appropriately itemized expenses. Travel "packages" offered by Internet vendors typically do not include itemized expenses. In order to ensure appropriate documentation for reimbursement, no travel to the institute should be booked through such vendors unless the traveler has confirmed that each aspect of the package will be separately itemized (e.g., itemized hotel charges, airfare, car rental, etc.).
Check Cashing
UCSB reimbursement checks can be cashed at local banks off campus — including the Wells Fargo Bank in Isla Vista, Chase Bank in Isla Vista, Wells Fargo Bank on Fairview, and Bank of America on Fairview. If you have difficulty, please ask for the manager.
Advances
KITP is not permitted to advance funds or purchase a ticket for you. Before coming, you will have to make arrangements to have sufficient money available.
Reimbursement Offices
- If visiting KITP for less than 3 weeks, see the Financial Manager in Room 1108 at the end of your visit.
- For visits 3 weeks or longer, see the Financial Assistant in Room 1104 at the beginning of your visit.
Emergencies
In the event of an emergency, call 911.
If you do not have local health insurance and require medical care, you may still seek medical services from the following resources:
Hospitals (available 24 hours a day)
| Goleta Valley Cottage Hospital 351 S Patterson Ave, Goleta, CA 93111 Phone: (805) 967-3411 Website: www.cottagehealth.org |
Santa Barbara Cottage Hospital Emergency Room Location: West Junipero St. and, Castillo St, Santa Barbara, CA 93105 Cottage Health Address: 400 W Pueblo St, Santa Barbara, CA 93102 Phone: (805) 682-7111 Website: www.cottagehealth.org |
For more routine illness
|
Santa Barbara Neighborhood Clinic in Isla Vista Address: 970 Embarcadero del Mar, Isla Vista, CA 93117 |
The Med Center-Goleta Address: 271 N Fairview Ave Suite 101, Goleta, CA 93117 |
|
The Med Center-Santa Barbara Address: 2954 State Street, Santa Barbara, CA 93105 |
Children's Medical Clinic Address: 15 East Arrellaga St #2 Santa Barbara, CA |
Other medical facilities are listed under "Clinics" and "Physicians" in the Santa Barbara telephone directory.
Seasonal Information (Subject to change)
- Flu Shots:
- American Lung Association Flu Clinic Locator
- Samsum Clinic
- Walgreens (daily 10:00 AM-4:00 PM, appointment recommended.)
- Local Flu Information (both seasonal & H1N1): SB County Public Health Department
Dental Care
One 2014 visitor recommended Johnson Family Dental for a major unexpected procedure.
Campus Safety
For emergencies, please dial 9-1-1. To contact police for non-emergency situations, call the Campus Police Dispatch at 805-893-3446. Please also notify KITP's Chief Administrative Officer or the Director, as soon as it is safe for you to do so.
The Campus Safety Officer (CSO) Escort Service can be reached by calling the Police Dispatch Escort Phone Line at 805-893-2000. We encourage everyone to use this service whenever they feel uncomfortable or unsafe walking or biking alone. CSOs are equipped with digital radios which allow them to be in constant contact with the Police Dispatch and Police Officers.
Fire Alarm Protocol
Immediately exit the building and meet on the lawn across from the 1500 wing, adjacent to Harold Frank Hall. Await an "all clear" from the Chief Administrative Officer or a Fire Safety official prior to returning into the building.
First Aid Supplies and AED
A large first aid kit is available in the Kohn Hall mailroom (Room 1233), and is available 24 hours a day (use your mailroom key to access outside of business hours).
An AED (Automatic Electronic Defibrilator) is located just outside the Small Seminar Room, 1003A, in a red box. Instructions are in the box.
Medical Emergencies
Hospitals (available 24 hours a day)
If you do not have local health insurance and require medical care, you may still seek medical services from the following resources:
| Hospitals: | Goleta Valley Cottage Hospital | Santa Barbara Cottage Hospital |
| Address: | 351 S Patterson Ave, Goleta, CA 93111 |
400 W Pueblo St, Santa Barbara, CA 93102 Emergency Room: West Junipero St. and, Castillo St, Santa Barbara, CA 93105 |
|
Phone: |
(805) 967-3411 | (805) 682-7111 |
| Website: | www.cottagehealth.org | www.cottagehealth.org |
Questions?
Please contact the Chief Administrative Officer if you have specific questions.